Loading Events
  • This event has passed.

IS Colloquium – Gregory Rolan

November 8, 2018 @ 3:00 pm

Participatory Recordkeeping and the Rights in Records by Design Project

Gregory Rolan, Research Fellow, Monash University

Examples abound of the various ways in which people, families, organisations, and communities are disenfranchised from their records. Beyond their role as collections of cultural heritage artifacts or repositories of transactional evidence, our recordkeeping systems are patently not working for many. We may ask then, how can we design such systems so that they better serve all stakeholders in records? In this presentation, I will discuss my research in this area, touching upon the various conceptual models that inform a new design of participatory recordkeeping systems.

I will then cover how we are applying these concepts in the Rights in Records by Design project; investigating the design of systems to support the recordkeeping rights of people who experience childhood out-of-home Care. These systems would enable children and young people in Care to have a greater say in their records, and Care-leavers to have greater control over the ongoing management, access, and use of their records. We call this design Lifelong Living Archives for Childhood Out-of-home Care.

Dr Gregory Rolan is currently a post-doc research fellow at the Centre for Organisational and Social Informatics at Monash University. Following a 30-year career in IT, Dr Rolan returned to study, obtaining a PhD in recordkeeping informatics, investigating participatory recordkeeping systems. His research comprises the design-science study of systems interoperability; conceptual modelling in recordkeeping informatics; and participatory recordkeeping systems design and implementation.  More recently, he has begun investigating the application of data-science techniques to recordkeeping informatics.

Dr Rolan has published widely including Archival Science, the Records Management Journal, and Archives and Manuscripts. He has been the recipient of various Mander Jones writing awards from the Australian Society of Archivists and awarded the Monash University Vice-Chancellor’s Commendation for Thesis Excellence for his doctoral work.


Date: November 8, 2018

Time: 3pm

Location: GSE&IS Building, Room 111

Reception to follow

For more information, please click here


*All colloquia are fragrance-free events. Please refrain from wearing scented products such as perfumes/colognes, scented lotions, clothing with strong detergent scents, etc. while attending this event as they can trigger serious health issues for those with fragrance allergies. We aim to maintain a welcoming and accessible environment for all faculty, staff, students, and visitors. Thank you for your consideration for all members of our community.


November 8, 2018
3:00 pm


Information Studies Department